The Association for Decentralised Energy (ADE) is committed to safeguarding the privacy of your personal data. Please read the following policy to understand how we treat your personal data.
1. Who are‘We’?
In this policy, the words ‘We’, ‘Us’ or ‘Our’ refer to The Association for Decentralised Energy.
We can be contacted at:
The Association for Decentralised Energy,
6th Floor, 10 Dean Farrar Street,
London, SW1H 0DX,
Tel:+44 (0)20 3031 8740.
2. About this Policy
2.1 This policy explains when and why We collect personal information, how We use it and how We keep it secure and your rights in relation to it.
2.4 We will always comply with the Data Protection Act 2018 when dealing with your personal data. Further details on the Act can be found at the website for the Information Commissioner. For the purposes of the Data Protection, We will be the “controller” of all personal data We hold about you.
3. What information do We collect?
We collect personal data about you when you;
- sign up for Our newsletter. We collect information such as your name and email address. We may also analyse your ‘click throughs’ on the newsletter emails that We send to you so that We can understand the usefulness of Our communications with you;
- attend events hosted by Us. We collect information such as your name, contact details and your bank/credit card details. We may also record meetings and event proceedings through video, photography or audio recording;
- enter into a membership contract with Us;
- voluntarily provide Us with your personal data whilst completing surveys, signing up for information updates, signing up for events, or providing feedback. We collect information such as your name, email address and any additional comments or information you give to Us.
A cookie consists of information sent by a web server to a web browser, and stored by the browser. The information is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.
We may use both “session” cookies and “persistent” cookies on the website. We will use the session cookies to keep track of you whilst you navigate the website. We will use the persistent cookies to enable Our website to recognise you when you visit.
Session cookies will be deleted from your computer when you close your browser. Persistent cookies will remain stored on your computer until deleted, or until they reach a specified expiry date.
Most browsers allow you. to reject all cookies, whilst some browsers allow you. to reject just third party cookies. For example, in Internet Explorer you. can refuse all cookies by clicking “Tools”, “Internet Options”, “Privacy”, and selecting “Block all cookies” using the sliding selector. Blocking all cookies will, however, have a negative impact upon the usability of many websites.
4. What do We do with your data?
We only process your data in relation to specific purposes after giving careful consideration to ensure that your privacy rights are not impacted.
We will process your data that you provide to Us in the following ways for the purpose of fulfilling Our contractual obligations to you:
- To provide you with the services that you have requested or purchased from Us, such as fulfilling your membership;
- To administer Our events that you wish to attend.
We will process your personal data where you have given your consent to Us doing so:
- To provide you. with newsletters and other updates;
- To provide you with information about Our upcoming events;
- To gauge views on our events.
5 .How We protect your personal data
We will not transfer your personal data outside the EU without your consent.
We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction.
Please note however that where you are transmitting information to Us over the internet this can never be guaranteed to be 100% secure.
For any payments which We take from you online We will use a recognised online secure payment system.
We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
6. Who else has access to the information you provide Us?
We will not share your personal data with any third parties without your prior consent (which you. are free to withhold) except where We are required to do so by law or in paragraph 6.2 below.
We may pass your personal data to third parties who are service providers, agents and subcontractors to Us for the purposes of completing tasks and providing services to you on Our behalf (e.g. to print newsletters and send you mailings). We do this for the purpose of Our legitimate interests in operating the association and for performing Our contract with you. However, We disclose only the personal data that is necessary for the third party to deliver the service and We have a contract in place that requires them to keep your information secure and not to use it for their own purposes. It is possible that third parties may themselves engage others (sub- processors) to process your data. Where this is the case third parties will be required to have contractual arrangements with their sub-processor(s) that ensure your information is kept secure and not used for their own purposes.
7. How long do We keep your information?
7.1 We will hold your personal data on Our systems for as long as We need it. We consider Our ongoing obligations to you, contractual requirements and any legal obligations. We will review your personal data regularly to establish whether We are still entitled to process it. If We decide that We are not entitled to do so, We will stop processing your personal data except that We will retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment, exercise or defence of legal claims.
7.2 We securely destroy all personal information once We have used it and no longer need it.
8. Your rights
8.1 You have rights under the Data Protection Act 2018:
- to access your personal data;
- to be provided with information about how your personal data is processed;
- to have your personal data corrected;
- to have your personal data erased in certain circumstances;
- to object to or restrict how your personal data is processed;
- to have your personal data transferred to yourself or to another business in certain circumstances.
8.2 Updating information
Please let Us know if the personal information which We hold about you needs to be corrected or updated.
8.4 Your Right to Lodge a Complaint
You have the right to take any complaints about how We process your personal data to the Information Commissioner
For more details, please address any questions, comments and requests regarding Our data processing practices to Our Information Manager.